Writing Procurement Specifications: A How-To Guide

Lean how to write procurement specifications that get you the results you want.

Resource | 15 min read

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Looking to learn how to write procurement specifications? When done correctly, good specifications help ensure you get goods or a service up to the standard you need and can help resolve any potential disputes.

We’ve written a comprehensive guide on how to write specifications that will get you the best results. We also cover frequently asked questions about specifications and any pitfalls to avoid.

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Key Takeaways

Writing specifications is a key value-adding process in procurement and learning how to properly define them is essential.
There are three primary types of specification, each with their own pros and cons: functional specification, performance specification and technical specification.
What you include or exclude from your specifications can drastically alter the outcome, from mentioning a budget to defining the quality standard.